Name Change: Amending a Birth Certificate

Changing your name legally is a significant process, and it’s important to understand how to update your records across various agencies. You might change your name through marriage, divorce, or a court order. Below is a detailed guide to help you navigate the steps of amending your birth certificate and notifying the necessary agencies.

Table of Contents

1. Should You Change Your Name on Your Birth Certificate?

2. Steps to Change Your Name on a Birth Certificate

3. Next Steps After Amending a Birth Certificate

4. Agencies to Notify When You Change Your Name

Should You Change Your Name on Your Birth Certificate?

A birth certificate reflects your legal name as recorded at birth. You may choose to update your birth certificate after a name change, such as following gender reassignment or adoption. However, updating your birth certificate is typically unnecessary if you change your name due to marriage or divorce. Other official documents like your Social Security card, driver’s license, or passport can reflect the change.

Name Change Through Marriage, Divorce, or Court Order

• Marriage: When you get married, your new name will be reflected on your marriage certificate. After applying for a marriage license and getting married, you can update your name with relevant agencies. You don’t need to amend your birth certificate; a marriage certificate suffices for official purposes.

• Divorce: After a divorce, you may change your name back to your maiden name. In many states, you can request this change when you file for divorce. The name change will be reflected in your divorce decree, but amending your birth certificate is not necessary unless you want to.

• Court Order: For other types of name changes, such as those for gender reassignment or other personal reasons, you must file a petition in court. After obtaining a court order, you may update your birth certificate to reflect the change.

Steps to Change Your Name on a Birth Certificate

If you want to amend your birth certificate, here’s the process:

1. Obtain a Court Order for the Name Change
   A court order is required to change your name on your birth certificate legally. You must obtain a certified copy of this order from the county clerk’s office where your name change was granted. Be prepared to pay a fee for the certified copy, which will include the court’s official seal.

2. Get a Certified Copy of Your Current Birth Certificate
   You’ll need a certified copy of your existing birth certificate to begin the amendment process. You can request a certified copy using our online solution by starting your application here. You’ll likely need to provide a valid photo ID and supporting documents. 

3. Gather Additional Supporting Documents
   Depending on your state, you may need additional supporting documents to verify your identity and support your name change. Examples include:

   • Marriage certificates
   • Divorce decrees
   • Military discharge papers
   • Social Security records
   • School or baptismal records
   • Passport

4. Complete and Submit the Application for a Revised Birth Certificate
   States handle revised birth certificates differently: some issue entirely new certificates, while others retain the original and add an amendment reflecting the name change.

   Fill out the application form for amending your birth certificate. Some states may require notarization of your signature. Submit the following with your application:
   • A certified copy of your court-ordered name change
   • A certified copy of your current birth certificate
   • Any additional documents required by your state
   • Application fee (varies by state)

5. Follow Up on Your Application
   Processing times vary by state, and some states offer expedited services for an additional fee. Keep copies of all documents submitted and follow up with the vital records office if necessary.

Next Steps After Amending a Birth Certificate with a Name Change

After successfully updating your birth certificate, use your court order to update your name on other records:

• Driver’s license or state ID
• Social Security card
• Passport
• Bank accounts and financial documents

Updating your birth certificate and other related records ensures consistency across all official documents and avoids future complications.

Agencies to Notify When You Change Your Name

Once your name is legally changed, it’s crucial to notify the relevant agencies. Here’s a checklist of agencies to inform:

1. Social Security Card: Notify the Social Security Administration (SSA) first. Many other agencies rely on SSA records for name change updates.
2. Driver’s License or State ID: Visit your state’s Department of Motor Vehicles (DMV) to update your license or ID.
3. Tax Records: Before filing your tax return, ensure your name matches SSA records. The IRS emphasizes updating your name with the SSA promptly.
4. U.S. Passport: Notify the U.S. Department of State to request an updated passport.
5. Naturalization or Citizenship Certificates: Update your naturalization or citizenship documents by filing an application with USCIS.
6. Veterans Benefits: If you receive healthcare or benefits, inform the Department of Veterans Affairs (VA).
7. Voter Registration: Update your voter registration online at vote.gov or by mail.
8. Postal Service: Notify your local post office to ensure your mail is delivered under your updated name.
9. State Benefits Programs: Contact your state’s social services office to update your name for programs like SNAP (food stamps) and TANF (welfare).

Also, don’t forget to notify your state’s tax authority and, if applicable, the property tax office.

Need Help?

VRO simplifies the process of obtaining and amending vital records. For assistance with amending your birth certificate or navigating the name change process, contact us or visit your state’s vital records office for detailed requirements. Let us guide you through every step to ensure a smooth, stress-free experience.