Securely order Rhode Island birth, death, and marriage certificates online with Vital Records Online (VRO). Your private information will be kept confidential, and your records will be delivered quickly and safely to your doorstep. VRO is a US-based service that prioritizes your privacy and convenience.
Summary:
The history of Rhode Island’s vital records dates back to the early 17th century when the state’s first English settlers began keeping records of births, deaths, and marriages. In the late 1800s, Rhode Island passed legislation requiring the registration of vital events statewide. Over the years, changes were made to the state’s vital records laws and procedures, including the introduction of electronic record-keeping systems in the 1990s. Today, the Rhode Island Department of Health (RIDOH) is the primary agency of the state’s vital records and is responsible for ensuring the accuracy and confidentiality of birth, death, marriage, and divorce records.
Learn how to obtain official birth, death, marriage, and divorce certificates in Rhode Island. Discover what information they contain, where to request them, and why they are essential documents to have in your possession.
Start Your Application Online for RI Vital Records
Request a certified copy of live birth for your baby or child.
Obtain marriage records for yourself or a family member.
Get an original copy of a death certificate replacement for a lost record.
Birth, death, and marriage certificates are crucial for life’s most significant events, such as getting married, enrolling in school, joining the military, traveling, and verifying identity and citizenship. Vital records can also help resolve legal disputes, prove family relationships, claim an inheritance, and trace family history.
Vital records also reveal detailed information about your ancestors, including their full names, birth and death dates, and locations. If you have lost a copy of a vital record, file a police report immediately and request a certified replacement. You can find more information about the uses of vital records in the FAQs related to birth, death, and marriage certificates.
Rhode Island’s vital records are maintained at the county and state level. Each health department certifies and issues vital records that occur within its jurisdiction. To find the appropriate vital record application, explore the list of Rhode Island’s county vital record issuing agencies below. The list includes locations, contact information, and online applications for all Rhode Island birth, death, and marriage certificates.
❗️If you’re seeking ancestral records for genealogy research in Rhode Island, they are freely available from various public archives.
Visiting the Vital Records Office
Ordering Vital Records Online
The Rhode Island Department of Health accepts applications by mail, online, or in person, although online requests are the most reliable and convenient option. In-person requests at the RIDOH are available by appointment only, and the procedure may vary by county when applying through regional (county) offices.
The requirements and detailed instructions for each birth, death, and marriage certificate must be met regardless of the application submission method. The cost, eligibility, requirements, and processing times for obtaining a certificate depend on the type of certificate you need and how you apply. Review the procedure and requirements prior to making your request to ensure your documents, application, and fees are submitted to the correct vital record location.
❗️ The Rhode Island Department of Health requires appointments for in-person services.
Ordering Rhode Island vital records online is quick and effortless and involves two simple steps:
(Choose additional options if you need to insure, expedite, or obtain premium customer support for your application.)
If you meet the eligibility requirements for the certificate type you need, you can order a Rhode Island birth, death, or marriage certificate online. VRO utilizes a streamlined system to collect and generate the required documents for the correct application and submit your packet to the health department’s vital records office. VRO also helps to avoid common mistakes or missing documents that could lead to application rejections.
You can complete the application process from any device with internet access in just five minutes. Before applying, confirm you have all the documents ready to upload during the secure online application process.
✔︎ Our $29 processing fee includes your automated document processing and first-class shipping & handling.
✔︎ Additional copies of your certified vital records can be purchased for the state’s fee during the online application to save future costs.
✔︎ Vital Records Online’s support team manages scanning and printing your application and documents. Learn more about how the online ordering and handling process works.
✔︎ A notarized sworn statement is not required when ordering a Rhode Island birth, death, or marriage certificate online.
You can apply in person if you live within a reasonable driving distance of the state health department or a town clerk’s office that issues certified copies of original vital records. However, the state health department only accepts walk-ins by appointment. If you opt for a town clerk’s office, you should confirm that your nearest office does offer the type of certificate you need. If the office accepts walk-ins, call to verify if the office is open to the public before traveling, and be prepared for potential long queues.
If you live too far from a vital records-issuing office or prefer avoiding the hassles of ordering in person, you can order online or by mail. Mail is a suitable alternative for out-of-state residents, whereas online ordering is the most convenient option for those residing out of state or abroad. Regardless of your location, ordering online is generally the most efficient procedure.
The steps are similar whether you apply for vital records in person or by mail. If you choose to apply in person at the vital records office, prepare to complete the following steps:
Additionally, when ordering by mail, you will need the following:
Each certificate type has specific eligibility requirements for requesting a certified replacement. However, with VRO, you can simplify the process and minimize errors, resulting in faster processing times. Learn more about our services for replacing vital records certificates.
❗️ To avoid your application being denied due to mistakes or incomplete information, review the requirements for each vital record before mailing it.
❗️ Be certain that your documents, application, and payment are submitted to the correct health department that issues certified copies from the preserved original record.
❗️ If you choose to mail your application and documents manually, it is recommended to purchase mail tracking to confirm their arrival at the correct office.
It is important to familiarize yourself with the terms and prerequisites before beginning your vital record application.
Proof of Identity for Verifying Authorization
The table below contains the necessary information and documents for ordering certified copies of vital records in Rhode Island. The RIDOH mandates that all applicants must provide proof of their identity. A driver’s license, state-issued photo ID, or passport is acceptable for most records. However, reference the list of acceptable IDs for the specific certificate you need. If your ID is expired or unavailable, you must provide two secondary forms of identification as listed in the table below.
What Documents Are Required to Order Vital Records in Rhode Island?
The eligibility criteria and prerequisites for obtaining certified birth, death, and marriage replacement certificates in Rhode Island vary according to individual circumstances. Review the specific conditions defined by the RIDOH before applying.
❗️ Without proper ID and a fully completed application, your request will be returned, causing considerable delays in processing your order.
What Information is Required to Apply for Vital Records in Rhode Island?
When applying for a vital record in Rhode Island, applicants must provide key identifying information related to the record type. This may include names, dates, locations, and other relevant details to ensure accurate identification and processing of the request.
Who can request vital records in Rhode Island?
The individual on record must provide proof of identity when making the request. If requesting a birth, death, or marriage certificate on behalf of someone else, confirm that you are eligible as an authorized third-party applicant for each certificate type. The RIDOH defines legal representatives or specific relatives of the person on record who are authorized to request a copy of a vital record. Generally, third-party applicants must have a familial or legal relationship with the individual on record and will be required to provide proof of identity.
✔︎ If you can provide documentation of legal interest or hold a Power of Attorney from the person on record, you are eligible to request the vital record.
Do I need a notary with my application?
The Rhode Island Department of Health generally does not require individuals on record or authorized third-party applicants to obtain notarized statements when requesting certified copies of birth, death, or marriage certificates by mail, online, or in person. Notary requirements are reserved for specific cases, such as amendments or changing the sex listed on a birth certificate.
For additional details requiring a notary with your application, refer to the RIDOH website at https://health.ri.gov/records/about/copies/. Further information can be found in other FAQs listed below.
✔︎ A notary is generally not required to obtain authorized copies of Rhode Island vital records. A photocopy of your ID is sufficient to verify your identity.
RIDOH determines the fees for obtaining vital record replacements. The total cost may also be affected by how you submit your application. If you use VRO to order birth, marriage, divorce, or death records, the online Application Filing Service will start at $29. The RIDOH charges an initial fee of $22.00 for a certified copy of a birth, marriage, or death record ordered in person or $25.00 when ordered by mail. Each additional copy of the same certificate ordered simultaneously costs $18.00, irrespective of the order method.
✔︎ Additional copies can be requested during the same order to save future costs if your vital records are lost, destroyed, or stolen.
VitalRecordsOnline.com processing fee is $29.
How long will it take to receive my vital records from Rhode Island?
Processing and delivery times for certificates vary and depend on how you order the vital record, which record you need, and the volume of requests received by the RIDOH. Check the table below for current processing times.
VRO streamlines document gathering and application submission, saving time. You can also expedite your order for faster processing, reducing the total time it takes to receive your certified replacement in the mail.
❗️ The processing and replacement duration of birth, death, or marriage certificates by RIDOH may increase based on a high volume backlog of orders.
❗️ A simple error, typo, or missing document can cause wait times to double, repeat shipping costs, or expose personal information.
You can monitor the status of your application and shipping with the first-class prepaid postage included with every order through VRO. If you mail the application packet to the health department manually, purchasing first-class mail tracking is recommended to confirm the RIDOH has successfully received your application.
Note: A simple typo in your application can cause your vital record certificate to be sent to the wrong address, risking the exposure of your personal information. The RIDOH ships all vital records via USPS first-class mail to your home for protection; however, they don’t claim responsibility for any lost or misdirected certificates. In the event that a vital record is misplaced, lost, or delivered to the wrong address, report the loss immediately and reapply for a replacement.
❓ Find more frequently asked questions below the Rhode Island counties office locations directory.
| Address | Hours | Online Application |
|
(RIDOH-OVR) RI Department of Health, Mailing Address: RI Department of Health, |
7:30 AM - 3:30 PM | Birth Certificate Death Certificate Marriage Certificate |
|
Bristol County 1 Dorrance Plaza Bristol, RI 02809 |
Birth Certificate Death Certificate Marriage Certificate | |
|
Kent County 222 Quaker Lane Warwick, RI 02886 |
Birth Certificate Death Certificate Marriage Certificate | |
|
Newport County 43 Broadway Newport, RI 02840 |
Birth Certificate Death Certificate Marriage Certificate | |
|
Providence County 25 Dorrance Street Providence, RI 02903 |
Birth Certificate Death Certificate Marriage Certificate | |
|
Washington County 4800 Tower Hill Road South Kingstown, RI 02879 |
Birth Certificate Death Certificate Marriage Certificate | |
When filing a vital record with a foreign government, it’s often necessary to obtain an apostille. The Rhode Island Department of State can issue apostilles for vital records initially issued by the RIDOH.
How can I get an apostille for a vital record?
To get an apostille for Rhode Island vital records, you can place a request via the Department of State and Vital Records Online. VRO is a trusted apostilles service provider in all 50 US states, accepted by various governments with legal validity in over 100 countries. VRO also includes professional assistance for apostilles on birth, death, marriage, and divorce certificates. Starting at $149 (plus government fees), the process is simple, quick, and can efficiently be completed online in three steps:
In most cases, there’s no need to have a physical copy of your papers, as the entire process can be done online. Once your apostille documentation is ready, it will be sent via FedEx or DHL. Vital Records Online utilizes reliable courier services for prompt global delivery, regardless of whether you reside in the US or overseas.
You will need to provide the following information:
For standard or express shipping (UPS, DHL, or Federal Express), submit the request to the physical address:
RI Department of State,
Business Services Division/Apostille,
148 W. River Street,
Providence, Rhode Island 02904-2615
You can reach the office at notaries@sos.ri.gov or online at notaries@sos.ri.gov or https://www.sos.ri.gov/Divisions/NotaryPublic/Apostilles/GetApostille.
Changes to a family member’s birth, marriage, or death certificate require an addendum since no entity can alter the original document. The conditions vary depending on the correction or addition. In Rhode Island, some amendments may require a court order, necessitating the assistance of an attorney.
Correcting or amending vital records usually will require the following:
For most minor amendments, a notarized statement is not required; however, some changes, such as a change of sex on a birth certificate, will require notarized documentation.
Learn more about correcting or amending birth, death, and marriage certificates.
Where can I search for free public records?
Rhode Island permits public access to birth, marriage, and death records after a certain period. Birth records become public after 100 years while marriage and death records become public after 50 years. Searching for free public records can be challenging and time-consuming, which requires planning to find specific information. So, be prepared to invest some time in reviewing the records carefully.
Are Rhode Island Vital Records Open to the Public?
Many records in Rhode Island are available to the public, but access depends on the certificate type and the year when the birth, death, or marriage occurred. Third-party websites can be useful for researching specific types of vital records and are not limited to your geographic location. However, it’s important to note that the data on third-party sites may not always match official government records.
To find a record on a third-party website, you must provide the following information:
To confirm that your Rhode Island vital record certificate is certified and not informational, check what certified documents look like in the county where yours was issued, as they will vary in appearance by county. A non-certified informational copy of a vital record will commonly display a stamp or large print across the document that states “Informational, Not a Valid Document to Establish Identity” or something similar.
Authorized Copy:
An authorized copy of a vital record is considered an officially certified legal document that can serve as official proof of identity. Unlike informational copies, authorized certificates can be used for legal matters such as obtaining a passport. Only individuals with a “direct and tangible interest” in the document are eligible to receive certified copies of vital records.
Informational Copy:
While some states offer non-certified informational copies of vital records, often referred to as short-form, unofficial, “heirloom,” or “commemorative certificates, the RIDOH does not offer “uncertified,” “informational,” or “commemorative” certificates, except for adoptees requesting their original birth certificates. Only adoptees born in Rhode Island who were 18 as of July 8, 2021, can request a non-certified copy of their original pre-adoption birth record from the Department of Health.
(Uncertified copies are not official legal documents; they are instead created for personal use, such as display, personal reference, or genealogical research. They cannot be used for official purposes such as establishing identity, obtaining a passport, or proving eligibility for benefits.)
Find more references regarding birth, death, and marriage certificates in the resources section.
Visit the official Rhode Island government website at https://health.ri.gov/records/
